.jpg){kind=spacer}
Get in touch
Have a specific inquiry? Send us a message. Don’t hesitate, get in contact.
Oops! Something went wrong while submitting the form.
You help businesses move people across borders. You manage the complexity that comes with it - the visa applications, the tax registrations, the housing coordination, the banking setup, the local compliance requirements that vary from one country to the next.
Your value proposition is that you make a complicated process simple. That you absorb the friction so your clients do not have to feel it.
And yet, somewhere in almost every relocation, the same thing happens. The process stalls. Deadlines get tight. The client gets anxious. And it is not because of anything your team did wrong.
It is because of a document that needs to be notarized.
The Document Problem at the Centre of Every Relocation
Relocating a client to another EU country generates a stack of legal documents. Powers of Attorney authorising your team to act on the client's behalf in the destination jurisdiction. Apostilled passport copies. Certified documents that need to be legally valid in a country where, by definition, nobody in the process currently lives.
These documents are not optional. They are not bureaucratic formalities that can be worked around. They are legal requirements, and they have to be correct - the right notarization standard, the right jurisdiction, the right apostille - before anything else in the relocation can proceed.
In a traditional workflow, handling these documents means coordinating in-person notary appointments in the destination country, navigating embassy procedures, and managing postal chains for physical documents that have to arrive somewhere before a specific date.
For a single relocation, this is manageable. Inconvenient, but manageable.
For a global mobility platform handling dozens or hundreds of relocations across multiple EU markets simultaneously, it is a capacity problem that limits your growth and puts your timelines at the mercy of appointment availability in countries your clients have not moved to yet.
The Scale Problem Nobody Talks About
The global mobility industry is built around speed and certainty. Clients come to you because they need an employee in a new country by a specific date. Everything - the onboarding, the role, the team setup - is planned around that date.
When a notarization step runs late, it does not just create a document delay. It creates a cascade. The PoA is late, so the local registration is late, so the compliance documentation is incomplete, so the employee cannot legally begin work, so the client's operational plan is disrupted.
That is a significant amount of business risk sitting inside what most mobility platforms still treat as a manual side process - something to be handled case by case, by whoever has the bandwidth to chase it.
The problem is that manual side processes do not scale. And in an industry where your differentiation is the reliability of your service, a bottleneck that sits outside your control is not just an operational inconvenience. It is a reputational risk.
What Happens When Notarization Becomes Part of Your Workflow
Legitify is a remote online notarization platform built to handle exactly the kind of cross-border document requirements that sit at the centre of a global mobility workflow.
Global mobility and relocation platforms that work with Legitify use it to handle the full notarization layer on behalf of their clients - remotely through a web solution which includes a secure video session with a commissioned notary (when required), with identity verification that meets EU regulatory standards and Qualified Electronic Signature (QES) that ensures full legal standing across jurisdictions, or wet ink signatures in a remote setting (as required per recipient jurisdiction).
What that changes in practice:
No client embassy visits. The employee being relocated does not need to appear in person before a notary anywhere. The process happens online, from wherever they are, on a timeline your team controls.
No postal dependencies. Documents do not need to travel physically. The notarized document is delivered electronically, apostilled where required, and legally valid in the destination jurisdiction.
Consistent process across markets. Legitify operates across EU member states with jurisdiction-specific notarization. Whether the relocation is to Portugal, Spain, or elsewhere the notarization step follows the same streamlined process - handled correctly for the local legal requirements, without your team having to manage a different procedure for each country.
Scalable capacity. When notarization is handled through an integrated platform rather than managed manually case by case, your team is no longer the bottleneck. You can take on more clients without proportionally increasing the administrative overhead of document coordination.
From Side Process to Service Feature
The most effective implementations treat Legitify not as an external tool to be used occasionally, but as a core part of the service offering.
Mobility platforms that embed remote notarization into their workflow can present it to clients as a feature - a reason why their relocation service is faster, more digital, and less dependent on physical logistics than alternatives. It moves from being something you have to apologise for ("we're still waiting on the notarized documents") to something you can lead with ("we handle all document notarization remotely, so there are no in-person appointments or postal delays in your employee's relocation process").
That is a meaningful differentiation in a market where clients are choosing between platforms on the basis of reliability and the quality of the experience they deliver.
The Question Worth Asking
If your mobility platform is still treating cross-border notarization as a manual coordination task, the question is not whether there is a better way. There is.
The question is whether your competitors are already using it.
Legitify helps global mobility and relocation platforms take the notarization layer entirely online: faster timelines, no physical logistics, full legal compliance across EU jurisdictions. Get in touch to see what an integration looks like for your business.
